Employment Law Posters: What You Need To Know
It’s that time again—new year, new posters. Employment law posting requirements may not be glamorous, but they’re one of the most common compliance gaps for small businesses. With several state and federal notices expiring December 31, 2025, every employer—yes, even those with one employee—must refresh their postings for 2026.
Because the only thing scarier than outdated posters is an OSHA inspector
Who Needs to Post?
Every employer covered by federal or state employment laws must display required labor law posters where employees can easily see them. This includes private businesses, nonprofits, and remote employers. If you have even one W-2 employee, you’re required to post certain notices (e.g., FLSA, OSHA, and EEO).
What’s Changing in 2026
New and revised posters take effect January 1, 2026, reflecting updates to the EEOC “Know Your Rights” notice, the FLSA minimum wage, and Florida’s increase to $15/hour. Some federal agencies have also redesigned their postings for accessibility and QR-code access. Employers must replace outdated versions; posting expired ones is a technical violation that can lead to fines.
Remote and Multi-Site Workplaces
For remote and hybrid teams, posting obligations still apply. The Department of Labor now allows digital posting, but only if all employees are guaranteed easy access—such as through an intranet, HR portal, or email link. Multi-site employers should display updated posters at each location, not just headquarters.
How to Stay Compliant
Skip the scam mailers selling overpriced “mandatory update” posters. The safest route is to download official PDFs directly from the DOL, EEOC, or Florida Department of Economic Opportunity websites (like elaws - FirstStep Poster Advisor), or work with a trusted HR advisor who verifies compliance for you. Add poster reviews to your annual HR audit—and check again midyear if you operate in multiple states.
Need help preparing?
Book a free consultation with Eilers HR for support with compliance, training, or policy creation.
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Erin Eilers, M.S., PHR
Eilers HR Consulting
erin@eilershr.com | (561) 876-4750
